Enhancing Team Collaboration In Network Marketing – Today, projects need every team in the action. We know siled work doesn't cut it. And without cross-team collaboration, what are you really doing to get projects done faster and more efficiently?
We're not trying to be harsh. In fact, many workers take on the heaviest workload of a job to avoid putting pressure on other employees. However, if you don't ask for help when you really need it, you're hurting yourself and the team.
Enhancing Team Collaboration In Network Marketing
It should come as no surprise that high-performing teams work better together because they understand everyone's specialties, boundaries, and output.
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Design teams want to work closely with marketing teams. Web developers need to know what the product team is about to launch. Team leaders need to know who is working on what.
There is a lot of back and forth, which is why collaboration is essential in today's workforce. As Steve Jobs put it, “great things in business are never done by one person. They are done by a team of people.”
While collaboration leads to better ideas, more aligned outcomes, and happier stakeholders, it can also be difficult to coordinate. Managing multiple spinning plates at any one time is not easy, especially when there are a number of different tasks and activities at the same time.
That's why we put together a step-by-step guide to better understand the value of cross-team collaboration and how to set it up in your own organization.
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Cross-team collaboration, also known as cross-functional team collaboration, refers to a collection of different groups, be it designers, developers, content marketing, or sales, who all work together efficiently towards a common goal.
Most projects will require the input of multiple creative voices. You wouldn't launch a new product with just your marketing team. And it might not be smart to build a website with just your sales team.
Instead, you would have more success bringing together the skills and talents of each department to build a better end result (and a better team overall). In fact, a recent report from Slack found that “being part of a team” is one of the most important things to employees.
The benefits of cross-team collaboration are pretty clear, but what does it actually take to advocate for better collaboration across teams? Let's look at each important step of the process:
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Listen to us – teams really want to work together. Employees appreciate the opportunity to work with others on projects to complete them together.
A survey by Queens University of Charlotte found nearly 75% of employees rate collaboration as “very important” to their overall job. But if you don't provide a transparent space for employees to understand their own workload and the duties of other workers, you run into a serious bottleneck problem.
The first step in creating a cohesive and collaborative environment is to let each team know what their responsibilities are, what they have a say in, and what should be left to other teams. This allows each department to understand their role in the bigger picture and gives them a sense of control over their own responsibilities.
And for project managers, it is critical to spot unfair workloads or tasks in the team. While you may have originally planned for one task to take only a few hours to complete, it can easily take a week. And for the person with that task compared to the rest, it can create a bottleneck or just be unfair to that employee.
Cross Team Collaboration: A Step By Step Guide
Therefore, the work allocation report shows project managers the workload of each employee and where they are in terms of completion. That way, if a simple task turns into a week-long event, you can refer other needs to workers who have the ability to take on additional work.
Don't make cooperation more difficult than it needs to be. Avoid endless confusing email threads, lost documents and unnecessary file versions by using collaboration tools that focus on fostering a collaborative workspace for every team.
There are plenty of collaboration tools out there that can help you with task management, but what else can they do? Instead, consider tools that have more communication features so your team can rely on fewer tools while teams connect better.
For example, your project management tool should include chat software that can be used across the organization for faster communication. Teams not only need a space to manage project tasks, but one that allows them to quickly communicate, share project timelines, and see who's working on what at any given time.
The 3 Cs Guiding Successful Cross Functional Teamwork
Chat is perfect for keeping departments informed of what's going on (you can even turn messages into actionable tasks), while the dashboard provides a quick overview of the status of each project.
Multiple departments working together often mean that different leaders are competing for the top spot. It is important that each leader and their respective team know what decisions they can make on their own and who they must report to.
Create leadership guidelines from the start that help teams know who to go to about what and how to communicate with the people in charge. This clears up any confusion that can arise when two leaders have different opinions.
It also gives teams the opportunity to make choices as a collective instead of one person leading the entire operation. Identifying these project leads is important to maintain a positive workflow.
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Cross-team collaboration is a learning experience more than anything else. Some things will work, and others, well, let's just say it can be difficult. As you build on previous experiences, create a handbook or supporting documentation that helps team members understand their role in the broader ecosystem.
Try to ensure that you have complete details of what needs to happen for effective collaboration. For example, your partnership handbook might include:
You can even allow team members to add their own insights to the handbook for a collaborative end result. This will help everyone involved to learn from each other and share their unique experiences.
Some companies call this a “team charter,” which is essentially a blueprint for how a team will work together toward a common goal. It can include information such as the objectives, mission and overall goals of a team, as well as the responsibilities of each individual member.
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It can help to have a team charter for each team and a collaboration handbook that the company as a whole can use. With Spaces you have the perfect location to document these processes, store documents and outline large projects to collaborate better.
We've all been part of the never-ending email thread where the important information gets buried under acquaintances and follow-ups. Avoid this by implementing a centralized communication method that all teams feel comfortable with.
Communication is critical to successful collaboration between teams, and nurturing a space for conversations can make all the difference. You may already be using a video chat for team communication like Google Hangouts, but tools like this allow you to actually build channels and host one-on-one or team video chats.
The search and filter functions make it easy to find, tag or save important information so that employees stay on top of projects and actually participate in real-time collaboration.
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Not every project will be a collaborative success from the start. There will be growing pains, bottlenecks, and unmet goals. However, that is all part of the learning experience.
Give your teams the time and resources they need to explore ideas, let them experiment with techniques and methods, and—yes—let them fail.
Having the resources they need to brainstorm and get creative means teams can cover all the bases. It's easy to run with the first (and usually loudest) idea, but it's not always the best option.
Giving teams the space they need to explore all their options is important, whether it's through dedicated brainstorming sessions, helpful checklists and resources, or just a place to dump their ideas.
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Collaboration is always better when teams feel they have the resources to succeed and can work together. Even if teams work remotely, you need to make sure that all employees get the same opportunities – without letting them step on each other's toes.
If you want to get people talking, try hosting Q&A sessions, hosting social events, or even hosting a virtual town hall to discuss better ways to work together. Just know that improving collaboration doesn't have to be a one-time thing.
Schedule regular sessions to keep communication strong and consistently improve inter-team relationships. It pays off in the end. In fact, connected teams see a 21% increase in profitability over their less connected counterparts.
Teams working in isolation do not know what is happening in other departments and it often ends in disaster. Imagine a scenario where your agency designs and builds a website for a client, but your developers and designers work separately in their own silos.
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The design team works on their creative elements of the site and the developers build the wireframe of the main landing pages. They don't just hope and pray that the illustrations will magically fit into the wire frame.
Instead, they collaborate, build a concept, prioritize tasks, and then assign work to team members. That's how you launch a website. And it's all because of cross-team collaboration.
So what are the actual benefits
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